About the PTO

Bell-Graham PTO's Mission

The Parent-Teacher Organization of Bell-Graham Elementary School is to act as a support organization to teachers, staff, students, and their families through the use of volunteers, communications, financial assistance and any other appropriate means, which will benefit the education of all students. Every staff member and parent with a child attending Bell-Graham Elementary School can become a member of the PTO and is encouraged to participate in fulfilling our mission. PTO Dues are $20 per family per year and can be paid at the District 303 website in the web store.  

 
 

BOARD POSITION RESPONSIBILITIES

 
As president, you will play a role in the day to day operations of the PTO
 
  • Attend monthly planning meetings, attend monthly business meetings, and act as a liaison to PTO committees
  • Set agenda for both planning meeting and business meeting
  • Work with the board to establish budget
  • Approve weekly communications
  • Delegate tasks as they arise
  • Act as intermediary between membership and board.
  • Run the monthly board meetings
  • Meets with the principal to discuss PTO activities
 
As vice president, you will play a role in day-to-day operations of the PTO
 
  • Attend monthly planning meetings, attend monthly business meetings, and act as a liaison to PTO committees
  • Work with the president to set agenda for the planning meeting
  • Help formulate the groups long-range plan
  • Work out issues as they arise
  • Participate in executive board discussions and decision-making
  • Organize and coordinate the overall activities of the PTO to reach its goals
  • Plan the PTO calendar of activities 
 
 
The responsibility of the PTO Treasurer:
 
  • Attend monthly planning meetings, attend monthly business meetings, and act as a liaison to PTO committees
  • Write checks as needed
  • Make deposits, post all transactions, keep detailed paper trail
  • Reconcile checkbook
  • Create monthly reports for the PTO Business Meetings
  • Help with the annual budget development process
  • Have taxes prepared by an outside professional, file taxes
  • Most work can be done on your own schedule.
 
 
The PTO Communication's role ensures information is easily published and exchanged within the PTO community.
 
  • Attend monthly planning meetings, attend monthly business meetings, and act as a liaison to PTO committees
  • Participate in school-wide communications strategy discussions
  • Maintain and manage information posted to the PTO website
  • Send PTO eBlasts, be sure written information and website content are aligned
  • Look for opportunities to improve communications (e.g. simplify volunteer signups, surveys, etc.) 
 
 
 
 
The responsibility of the PTO Secretary is to maintain an accurate record of the business conducted at monthly meetings through the following activities:
 
  • Attend monthly planning meetings, attend monthly business meetings, and act as a liaison to PTO committee
  • Preparing agenda for monthly PTO Business Meetings
  • Attending monthly PTO Business Meetings and preparing Minutes of said meeting
  • Creating and distributing the newly established Trimester Calendar